November 2025
Our contact details
Name: Hannah Peace
Address: Yorkshire Camps, Netherside Hall, Threshfield, BD23 5PP
Phone Number: 01756 753227
E-mail: Hannah@yorkshirecamps.org.uk
The type of personal information we collect
We currently collect and process the following information:
Grant applications
When you book a place on camp or register to help with Yorkshire Camps it is necessary you to complete a booking form or application form, to provide us with information to process your request.
By booking with or applying to Yorkshire Camps you agree that your personal information (as listed above) will be retained in a safe and secure manner by Yorkshire Camps for a minimum of seven years (for as long as you remain a camper or volunteer and for a period of time beyond that). After this period we will either delete all electronic copies and/or shred paper copies of your information.
By accepting the responsibility of providing a reference for your organisation or personal application, you will need to inform your referees that their personal data may be retained by Yorkshire Camps for a minimum of seven years. After this period we will either delete all electronic copies and/or shred paper copies of your information.
Under the UK General Data Protection Regulation (UK GDPR), the lawful bases we rely on for processing this information are:
(a) Your consent. You are able to remove your consent at any time. You can do this by contacting Hannah Peace.
(b) We have a contractual obligation.
(c) We have a legal obligation.
(d) We have a vital interest.
(e) We need it to perform a public task.
(f) We have a legitimate interest.
How Yorkshire Camps processes your personal data
The Trustees and Charity Administrator of Yorkshire Camps comply with their obligations under the General Data Protection Regulation by:
- Keeping personal data up to date
- Storing of destroying it securely
- Not collecting or retaining excessive amounts of data
- Protecting personal data from loss, misuse, unauthorised access and disclosure
- Ensuring that appropriate technical measures are in place to protect personal data.
Your personal data will only be used as stated above in grant applications.
Your personal data will be treated as strictly confidential and will only be share with others in order to carry out the grant application process, which you have applied for. Your data will only be shared with third parties with your consent.
Your data protection rights
Under data protection law, you have rights including:
Your right of access - You have the right to ask us for copies of your personal information.
Your right to rectification - You have the right to ask us to rectify personal information you think is inaccurate. You also have the right to ask us to complete information you think is incomplete.
Your right to erasure - You have the right to ask us to erase your personal information in certain circumstances.
Your right to restriction of processing - You have the right to ask us to restrict the processing of your personal information in certain circumstances.
Your right to object to processing - You have the the right to object to the processing of your personal information in certain circumstances.
Your right to data portability - You have the right to ask that we transfer the personal information you gave us to another organisation, or to you, in certain circumstances.
You are not required to pay any charge for exercising your rights. If you make a request, we have one month to respond to you.
Please contact us at Hannah@yorkshirecamps.org.uk if you wish to make a request.
How to complain
If you have any concerns about our use of your personal information, you can make a complaint to us at Yorkshire Camps, Netherside Hall, Threshfield, BD23 5PP.
You can also complain to the ICO if you are unhappy with how we have used your data.
The ICO’s address:
Information Commissioner’s Office
Wycliffe House
Water Lane
Wilmslow
Cheshire
SK9 5AF
Helpline number: 0303 123 1113
ICO website: https://www.ico.org.uk